Tendering and RFP

This page is used to provide interested groups/individuals the ability to identify tenders and other procurement opportunities issued by the City of Charlottetown. The official bid documents for most tenders are available to download.

City of Charlottetown Tenders including Request for Proposals, Request for Quotations, etc. create no obligation on the part of the City of Charlottetown to award the contract or to reimburse proponents for proposal preparation expenses. The City of Charlottetown reserves the right to accept or reject any and all proposals, in whole or in part, received as a result of a tender request, and to negotiate in any manner necessary to best serve the interest of the City of Charlottetown.

City of Charlottetown Tenders including Request for Proposals, Request for Quotations, etc. will only have public openings if it is specifically stated in the document. If not there will be no public opening.

As at September 12, 2013, all City of Charlottetown tenders close at 2:00 p.m. local time.

Important Notice to Contractors

For all accepted tenders, Contractors must review and complete the “Contractor List of Required Documentation”. Please note that it is the Contractor’s responsibility to provide this information for review by the City of Charlottetown’s Occupational Health and Safety Officer, a minimum of 3 business days prior to the beginning of any contracted work, without exception. Should this information not be provided within the timelines required, the contracted work may be delayed. Additionally, it is the Contractor’s responsibility to ensure that all workers adhere to the City of Charlottetown’s Occupational Health and Safety Manual. This manual can be found here.

Tender closings are automatically delayed one business day if the City of Charlottetown Offices are delayed in opening or closed for the day.

You can also request copies of the official bid documents by contacting the Controller.

When requesting documents, please request by title, include your company name, address, phone number, contact name, and fax number (if applicable).

Given the uncertainty created by the current environment, the City of Charlottetown has made changes to the public procurement process.

Paper based submission may be dropped off at City Hall in the vestibule of the main entrance on Queen Street.  A tender box will be made available for those wishing to submit a paper-based document.  The date time and initials of the bidder shall be documented on the outside of the envelope at the time the document is put into the tender box in the vestibule.  This location will be monitored by camera to ensure that all submissions were received prior to the closing date and time.

To accommodate those bidders who may not be able to drop off a paper-based submission, the City will be accepting electronic submissions by email.  All submissions must be made to tenders@charlottetown.ca no later that the closing date and time in the respective tender document.

Any changes to a particular Tender, RFP, or RFQ will continue to be dealt with using addendums specific to that tender document.

Any schedule site visits will continue as planned while adhering to recommendations regarding social distancing, handwashing, etc.

Please monitor the City of Charlottetown website to keep abreast of any changes with respect to the procurement process.

For more information contact the Controller in the Finance Department.  

AWARDS:

To see the list of recently awarded tenders, please visit our Awards page. Proponent names and pricing submitted to the City for tenders/RFPs are part of public record and will be available for disclosure to the public.

EMAIL NOTIFICATION:

If you would like to be added (or removed) from our notification list for tenders/RFPs and addendums, please send an email and specify if you're opting in or out of the email list.

You can also sign up for tender/RFP notifications through MERX, an online tendering service in Canada.

 




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CARI - Accoustic Baffling Project Open  Accoustic Baffling Project January 25, 2022  February 11, 2022  File 2022-101 Accoustic Baffling Projecct.pdf
 CARI-Ticket Booth and Concourse Display Spaces Open Ticket Booth and Concourse Display Spaces January 18, 2022 February 4, 2022  File 2022-100 Ticket Booth and Concourse Display Spaces.pdf